The University of Chicago Alumni Association

Broadcast E-mails

The Alumni Office has the capability to send broadcast e-mails to alumni in your region. Some alumni have not yet given the University their e-mail addresses and a small number of others have requested that they not be contacted by e-mail. However, this is a fast and effective way of reaching alumni with news of events.
E-mail frequency depends on the size of alumni club and its level of activity. The Alumni Office will generally send two e-mails per month to clubs in communities with alumni population over 4,000 and one per month to smaller clubs.
Your staff liaison needs at least five business days advance notice to send a broadcast e-mail.
If the event is posted on the Alumni Association’s on-line events calendar, a link to that event can be included in the broadcast e-mail.

Direct Mail Invitations

Volunteers must provide text to their Alumni Office staff liaison at least eight weeks prior to the event.
Invitation formats include half page self-mailers or quarter page self-mailers.
All invitations are designed and mailed by the Alumni Office.

“In the Clubs” Column in the University of Chicago Magazine

The Magazine is published bi-monthly (February, April, June, August, October, and December).
Each issue highlights club events for a specific two-month period in a special column.

Online calendar

All your club events can be posted on the Alumni Web site’s online events calendar. The calendar is searchable by region.
The Alumni Office needs five days advance notice to post an event online.

Note: All club communications are produced and sent by the Alumni Association office